Klien IT Systems

Absenteeism is a major issue in the cleaning industry, posing many challenges for businesses. Klien-IT-Systems has devised a real solution. Our software makes it easier for companies to tackle absenteeism by simplifying and clarifying everything.

The Issue of Absenteeism

Absenteeism is more than just not being able to come to work. It's also about how people feel about their job. If people think their work isn't important, they're more likely to call in sick. Our software helps show everyone how important their work is, which can help reduce this problem.

What Does Our Software Do?

We have created a system to make sure that you can see everything about the absenteeism in your company. For example, on the home page we immediately display the sick leave percentage. This allows you to act accordingly and substitute a cleaner in the planning, so that your planning does not fall apart. Our software ensures that you can act swiftly and make improvements regarding your absenteeism, wherever it is needed. It's simple, yet powerful and it keeps your business healthy.  

The Importance of Cleaning Work

In today's world, the role of cleaning has become even more important. Not just for hygiene and health standards, which have always been critical, but also for the public confidence and community well-being. We have created an app which is accessible to everyone in the company, streamlining all processes for every employee. In this way, the cleaners themselves also get the app, which we have made super simple for everyone. By creating an app not only for the administrative sector of a company, but also for the hardworking cleaner themselves, we aim to create a culture of respect and recognition for the cleaning staff.

Enhancing Workplace Efficiency

While our software does not directly prevent illness, it significantly contributes to creating a more efficient, organised, and stress-free workplace. By streamlining tasks such as scheduling, task assignment, and tracking work progress, we reduce the workload and pressure on cleaning staff. This indirect approach helps in maintaining a healthier work environment by allowing staff to focus on their tasks without the added burden of administrative chaos, potentially reducing stress-related absenteeism and improving overall job satisfaction.

Fostering Appreciation and Communication

Appreciation and effective communication are pivotal in any workplace, and the cleaning industry is no exception. Our platform facilitates seamless interaction between management and staff, ensuring that everyone's hard work is recognized and valued. This reinforcement of positive feedback and clear communication not only boosts morale but also builds a sense of belonging and importance among the team members. It's a simple yet powerful way to keep the workforce motivated, engaged, and less prone to absenteeism, fostering a healthy and productive workplace culture.

Conclusion

Klien-IT-Systems offers a streamlined, effective solution to support the cleaning industry in its daily challenges. While our technology may not directly prevent sickness, it plays a crucial role in creating an environment where the cleaning staff feels valued, supported, and efficiently organized. This, in turn, contributes to a healthier, happier team and a more robust, thriving cleaning business. Through our innovative software, we're committed to helping your business grow and remain resilient.


Klien-IT-Systems' Innovative Solution

The cleaning industry faces numerous challenges: from shrinking margins and rising wages to the importance of sustainability and the complexity of administrative tasks. We understand these challenges and offer a revolutionary solution in managing cleaning processes with our complete, all-in-one software package. Software systems are gradually becoming the new standard in the cleaning industry. And because sustainability is central to us, we have designed the system to meet not only today's needs but also those of the future.

Intuitive App for Total Control

At the heart of our solution is our mobile app, which empowers all employees to manage their work, wherever they are. In an industry where employees are spread across various locations, our app brings everyone together and provides management with real-time insights into the progress of tasks, from initial contact to final delivery.

Advanced Planning, Maximum Efficiency

A smoothly running schedule is crucial for any cleaning company. Our advanced scheduling feature goes beyond traditional rosters. Instead, it offers a dynamic and flexible solution that accounts for unexpected changes. This allows all members of your team to focus on what they do best.

Grow with Confidence

At Klien-IT-Systems, we offer change. A vision where technology minimizes the hassle of administrative tasks as much as possible. This leaves more time for building relationships and improving processes that truly make a difference - such as streamlined operations, promoting well-being in the workplace, and increasing employee satisfaction.

The Power of Openness

Klien-IT-Systems stands for a no-nonsense approach. No hidden costs, no surprises for additional payments for 'necessary' features. We offer a complete package with all functionalities, accessible from the moment you join us. We build relationships with our clients based on trust and openness. If there are challenges, we stand side by side with our clients to find a solution together. That is what we see as the essence of a sustainable partnership.

The Success of Implementation in Your Hands

Adapting to the new standard and switching to a new system can be challenging, but its success largely depends on your willingness to change. Our platform is designed to make this transition seamless and natural. As a result, you experience significant progress and your business is propelled to new heights.

Automation as a Growth Accelerator

Automation is not just a means to increase efficiency; it's a growth accelerator that enables you to scale your business without a proportional increase in your administrative staff. This allows you to focus on what really matters: your employees, your customers, and the quality of your service.

At Klien-IT-Systems, we are more than a software provider; we are a partner on your journey towards innovation and growth. A partner who stands by you, ready to redefine the cleaning industry with smart and sustainable changes. We are here to set the new standard.

In a world which is rapidly embracing digital solutions, the cleaning industry is no exception. At Klien-IT-Systems, we’re not just part of this transformation; we’re leading it. Our mission is to digitise the cleaning industry, enhancing efficiency, and optimising operations through our advanced software solutions. But in this digital age, as we streamline your operations, we understand that the Security & Privacy of your interactions are paramount.

Our commitment to security & privacy

At Klien-IT-Systems, Security & Privacy are not just features but the foundation of our digital solutions. We designed our software to digitise laborious tasks such as accounting, salaries, time & key management and planning. Your transition to digital includes the protection fo your data.

Data security & privacy at it's core 

We collect data solely to enhance our service delivery, streamline communication, improve marketing and ensure the optimal performance of our services. Our compliance with the General Data Protection Regulation (GDPR) is a testament to our commitment to data privacy and security. This ensures that your data is not only processed transparently but also with the utmost care and in accordance with the highest legal standards.

Firewall security & privacy

We have commited to safeguarding you data. This is further strengthened by our Robust Firewall Protection. This acts as a barrier between our trusted internal network and untrusted external networks, meticulously controlling the traffic based on predetermined security rules. Our firewall protection is a critical component in defending against unauthorized access and potential threats, ensuring that your data remains secure and protected.

Continuous improvement and innovation

In our quest to serve you better, our team is always working on upgrading our software systems. Security and privacy are not just part of this upgrade; they are at its forefront. We have dedicated to integrating the latest and most robust security measures into our systems. Your trust in us is never misplaced

Always here for you

We have dedicated ourselves to outstanding customer service. We understand that questions about security and privacy are the most important. That is why our helpdesk is staffed by a team ready to help you with any questions. Whether it's a query about our services or a concern about your data, we are here to assist you with whatever you need.

Reach out to us!

Your peace of mind is our top priority. If you have any questions or need further clarification about our security and privacy measures, please feel free to reach out. You can email us at info@klien-it-systems.nl or call us at 085- 013 42 19

Conclusion

In your journey towards digitalization, Klien-IT-Systems is not just a service provider; we are your trusted partner. Join us in transforming the cleaning industry, one digital solution at a time, always secure, always private.

In the rapidly evolving world of the cleaning industry, efficiency is becoming increasingly crucial. Manually managing schedules, work rosters, and inventory can be time-consuming and costly. This is where planning software for cleaning businesses comes into play. At Klien-IT-Systems, we understand the critical role that planning software plays in the cleaning industry.

The cleaning industry is always in motion. From cleaning offices to maintaining hospitals, there is a constant demand for high-quality cleaning services. However, our industry faces challenges, including:

1. Flexibility:
Cleaning companies need to adapt to unexpected schedule changes, such as last-minute requests or urgent cleanings.

2. Resource Management:
Optimally utilizing staff and resources is essential for staying profitable.

3. Quality Assurance:
Meeting high-quality standards and certification requirements is necessary to ensure customer satisfaction.

4. Cost Control:
Minimizing costs is a challenge for any business.


Planning software for the cleaning industry offers a solution to these challenges. Here are some reasons why planning software is indispensable:

1. Optimize Work Rosters
Advanced planning software allows cleaning companies to optimize work rosters. This means more efficient staff allocation, resulting in lower labor costs and higher productivity.

2. Quality Assurance
Planning software enables cleaning companies to maintain quality standards. They can verify whether tasks are completed according to procedures and standards, thus keeping customer satisfaction high.

3. Cost Control
By optimizing schedules, reducing overtime, and minimizing unnecessary costs, planning software helps cleaning companies keep their finances in check.


At Klien-IT-Systems, we understand the needs of the cleaning industry like no other. Our ERP system is created for and by the cleaning industry, providing planning software designed to help cleaning businesses optimize their operations. In summary, in a world where efficiency and quality are paramount, Klien-IT-Systems is always here for you. Request your free demo today and discover how we can help streamline your processes.

In today’s rapidly evolving business landscape, companies need to seek ways to streamline their operations, enhance productivity, and maintain competitive. One solution that has gained prominence in recent years is Enterprise Resource Planning systems. In this blog, we will delve into the definition of ERP and explore its importance for modern businesses.

Enterprise Resource Planning (ERP) is a software solution designed to facilitate and manage a organization's core business processes and functions. These processes typically include finance, human resources, inventory management, procurement, production and sales. ERP systems integrate all these functions into a single platform. Providing real-time data and fostering collaboration across departments.

  1. Centralized database: ERP systems maintain a single database accessible for all relevant departments. This eliminates data duplication and ensures accuracy.
  2. Real-time updates: With ERP, organizations can access up-to-the-minute information, helping them make informed decisions swiftly.
  3. Enhanced efficiency: Streamlined processes and automation lead to increased operational efficiency, reduced errors, and lower operational costs.
  4. Data security: ERP systems offer robust data security measures to protect sensitive information from unauthorized access.

ERP is vital for businesses of all sizes for several reasons:

  1. Improved decision making: Real-time access to data and reports empowers organizations to make data-driven decisions swiftly.
  2. Enhanced productivity: Automation and streamlined processes lead to higher productivity levels, saving both time and resources.
  3. Cost reductionL By eliminating redundant tasks and reducing errors, ERP systems help lower operational costs.
  4. Competitive advantage: Organizations that implement ERP solutions often gain a significant competitive advantage through increased efficiency.
  5. Scalability: ERP systems can grow with your business, ensuring they remain relevant and effective as your company expands.

In conclusion, Enterprise Resource Planning (ERP) systems are a powerful tool for modern businesses. Especially for cleaning business, efficiency is very important. In this blog, we will talk about why ERP is so important for cleaning businesses. If you are interested in our ERP system, make sure to ask for a free demo!

As the owner of a cleaning business, you understand the importance of efficiently managing your business processes, and the right software package can help you achieve this. In this blog, we will delve into why software is essential for your cleaning business and why Klien-IT-Systems provides the ideal ERP system for the cleaning industry.

Modern cleaning businesses must manage multiple tasks daily, from staff scheduling to inventory management. Performing these tasks manually can lead to inefficiencies and errors that hinder your business's growth. Here are five reasons why your cleaning business needs a software package:

  1. .Improved Scheduling and Rosters.
    With a software package, you can easily create work schedules while taking availability into account this way you will reduce the risk of double bookings.
  2. Customer Management and Communication.
    Efficiency in managing customer information, appointments, and communication is essential. A software package enables quick responses to customer requests, ultimately enhancing customer satisfaction.
  3. . Invoicing and Accounting
    Automating invoicing and accounting reduces errors and saves time. You can generate invoices and track payments with just a few clicks.
  4. Inventory Management
    Keep track of cleaning products and other supply inventories with software as a result you will always have enough stock while minimizing waste.
  5. . Performance Analysis
    Better understand your business's performance using data, allowing you to make informed decisions and facilitate business growth.

When you select a software package for your cleaning business, you want to ensure that the solution fits your specific needs. That's where Klien-IT-Systems comes into play. Our ERP system for cleaning businesses is designed by and for the cleaning industry. Following are three reasons why choosing for Klien-IT-Systems is the best choice you can make:

  1. User-Friendly
    The intuitive interface of our software makes it easy for your staff to get started quickly, even without extensive training.
  2. Excellent Support
    We provide top-tier customer support as a result, you will receive assistance whenever you need it.
  3. Online and Modern
    We make it possible to access the system from anywhere – at the workplace, in the office, at home, on the go, or even abroad. With Klien-IT-Systems, you stay up to date anytime, anywhere.

All in all, choosing the right software package for your cleaning business is crucial to optimize your business processes and facilitate growth. Therefore Klien-IT-Systems is offering an ERP system specifically designed for the cleaning industry. Are you interested? Make sure to ask for a free demo! Do you have questions? Make sure to contact us!

Klien IT Systems: an innovative player in ERP systems for the cleaning industry. In the rapidly changing world of business software, having the right tools at your disposal to enhance efficiency is crucial. We are one of the newcomers in the field of ERP. In this blog, we will delve deeper into what Klien IT Systems is, what we have to offer, and why our ERP solution is worth considering!

What is Klien IT Systems?

We at Klien IT Systems specialize in providing an ERP system for the cleaning industry. With over 50 years of industry experience and our tailor-made software solution, you can streamline all your processes!

Why Choose Klien IT Systems?

  1. The Most Comprehensive System: Our system offers an all-in-one solution for cleaning companies. Our ERP system includes customer management, scheduling and rostering, inventory management, invoicing, location-based clock-in and clock-out system, and much more.
  2. Efficiency and User-Friendliness: We ensure that your cleaning company can optimize operational processes. From scheduling to inventory tracking, everything becomes easier with our system. And not only are the processes super easy, but our system is also incredibly user-friendly!
  3. Future-Proof: At Klien IT Systems, we are constantly evolving and adapting to the latest developments. This means you and your cleaning company can trust that we offer you future-proof software.

Conclusion

All in all, we can conclude that we are always here for you! Thanks to our efficient software, we can provide the cleaning industry with what it needs. Would you like to learn more after reading this blog? Take a look at our social media channels. Are you involved with or the owner of a cleaning company? Check out the options here to request a free demo or get in touch with us!


Today, technology is evolving at a rapid pace and impacting almost every aspect of our lives, including the way we work and do business. One area that has vastly improved by digital innovations is time tracking. Traditional methods, such as handwritten notes and paper time recording, have proven to be very imprecise and susceptible to fraud.
In this article we discuss why digital time registration is necessary and why its integration within an ERP system works more efficiently and better. We then discuss the limitations of QR codes for time registration and explain how Klien-IT offers the solution for the cleaning industry in terms of time registration.


Accuracy and Time Saving
With digital time registration, employees can quickly and easily record their clock-in and clock-out hours using an App on their phone. This improves accuracy, but mainly prevents the risk of fraud and manipulation of hours worked. An app registers where and when you clock. So you can't just fill in some times.
Real-time Insight
An integrated time tracking app provides real-time insight into employees' hours worked. Employers can track their staff's attendance at any time, allowing them to better plan and intervene when someone doesn't show up.
Efficient time management
By implementing digital time registration, it becomes easier to check and approve the hours worked. The system automatically shows which times deviate, so that you do not have to go through every line. This ensures timely and accurate payroll processing.
Everything in order
Digital time registration offers companies the opportunity to comply with legal regulations and labor laws regarding working hours, breaks and overtime. Keeping this information digital makes it easier for employers to verify compliance and avoid any potential compliance issues.


While QR codes are useful tools for many applications, they have some limitations when it comes to time tracking. Below we break down the restrictions into a number of headings.
Limited Security
QR codes are easily scanned and copied by anyone who has access to them. This means that employees are able to fake their clock-in and clock-out hours simply by taking a picture of the code and using it later. This way they can easily clock in from home or adjust the QR code.

Unreliability of Physical Codes
Physical QR codes get damaged, fade or become illegible, which can make it difficult for employees to scan them. This can lead to inaccurate time recording and frustration for both employees and employers.
Limited Functionality
QR codes do not provide additional functionality for capturing relevant data, such as reasons for leave, project codes or specific tasks. An integrated app does offer these functionalities. In addition, the content of the App can be easily adjusted, just see how to adjust all QR stickers at any location…


When developing a time administration module in Klien-IT, we mainly assumed the convenience for the employee on the work floor and the back office.
For the employee, time registration consists of just one click on the clock when clocking in and also when clocking out. The employee also immediately sees when he has clocked in or out too far or at the wrong time. This creates awareness among employees of their mistakes.
In the back office you can watch live who is clocking where at what time. This way, there is always access to the current clock status. In addition to record when employees clock in and out, it is also automatically determined where they do this. This way you always know whether they have been on the project during working hours.
For the check, Klien-IT has simple overviews in which the deviations are already shown. This means you don't have to go through every list, but you immediately see where things go wrong.


Digital timekeeping has become essential for modern businesses and its benefits are obvious. An integrated app offers accuracy, time savings, real-time insight and efficient time management. On the other hand, QR codes are limited in functionality and have security and reliability issues.
Klien-IT offers the best solution for the cleaning industry, with specific functionalities, mobile accessibility and powerful reporting and analysis options. By embracing digital time registration and opting for an integrated app such as Klien-IT, cleaning companies can significantly improve the efficiency, accuracy and productivity of their operations. If you are interested in using Klien-IT-Systems, contact us here or ask for a free demo!

Klien-IT-Systems, just different

Sharp on software, sharp on convenience, sharp on price. Software seems boring, cleaning also seems boring. Inflation is increasing. Too few people realize that cleaning is extremely important for our well-being and prosperity. The same goes for software. Antonio Kouwenberg, Master's student of Fiscal Law, develops Klien-IT-Systems with a team of programmers: “Cleaning and software have similarities and relationships and can be powerful. My goal is to help cleaning companies, small and medium, to focus on their core business: cleaning and/or specialist cleaning. How? Thanks to the constructive, effective, efficient and yet inexpensive software system from Klien-IT-Systems. You also need fewer people in the office. Very handy in this time of labor shortage.” How does Klien-IT-Systems achieve such success, also internationally? Antonio tells.

Antonio Kouwenberg is 22 years old and now has 10 years of experience in the cleaning industry. “The cleaning market is an extremely versatile and extensive sector, with 177 nationalities spread over 231,000 employees. A big industry! Naturally, this entails many challenges in terms of HR, customer contact, stigmas and of course the work itself”, Antonio kicks off.

Cleaning, not known to everyone
“When I had a part-time job as a teenager at my father's cleaning company, cleaning company Klien, I immediately noticed the challenges. I thought it was fantastic to work in cleaning, worked together with a group of colleagues. We had fun, earned good money and were especially satisfied with the work we did. And we noticed the appreciation. I also often received the response: ' are you a cleaner? Why do you do that?'. I noticed that the cleaning profession was and is portrayed as boring, sometimes even condescending. Shame."

Cleaning involves so much
“In cleaning you learn to work hard, you meet a lot of people and you come to the most special places. Then we are not even talking about the specialist cleaning with all certificates, knowledge and craftsmanship. As a project manager, I saw even more the extras: what are the problems on the shop floor? What should be done on this new project? Who has the necessary key? Quite a few changes in planning, outstanding leave requests and the umpteenth comment from the client, which is written on a 'yellow note' and stuck on the cleaning cupboard. Things you don't want the cleaner to be left with.”

The cleaner as a base
Cleaning company Klien has already digitized the processes to organize it as efficiently and well as possible for the cleaning team. “Following our investigation, we concluded that the software systems were expensive, complex and not online. Totally not in line with our sector. We looked further yesterday, so my father and I decided 10 years ago to pick up the software system ourselves and develop it with programmers. Regional cleaning companies asked for it. That question confirmed that the Klien-IT-Systems software system really is a welcome addition to the market. Why? Because of the user-friendliness, simplicity and prevention to prevent problems. The cleaner is our base; if the cleaner has all the necessary information for a well-running and clean project, the operational side of the cleaning company will also go well. It saves a lot of time and positive energy. Our integrated App also turned out to be a golden opportunity in the process.”

Cleaning and doing business
Automatic time administration, control schedules, stock system, automatic invoices, accounting: the Klien-IT-Systems App provides a lot of efficiency and overview. “We reduced the office occupancy of Klien (with approximately 90 cleaners) from 6 to 1.5 (!). During the summer holidays there were sometimes even days with no one in the office. Not because they had to help with cleaning (which often happened in the past), but because everything was arranged and structured. And still. It goes without saying that this gives you the space to continue doing business and to expand and grow your cleaning company.”

Klien-IT-Systems is affordable for small and larger cleaning companies employees. “No start-up costs, no service subscriptions, no additional costs or additional expensive modules. Just one fixed amount per month and guidance until you understand everything. All future developments are also included in the fixed monthly amount. Our ultimate guarantee factor.”

Future
The Klien-IT App is available for employees in 25  languages ​​and for the back office in 5 languages. Antonio: “We are rightly proud that within one year almost 50 companies in the cleaning industry are using our appropriate software system. And we are already active in Belgium, France, Italy and soon in Spain. There is cleaning everywhere and the industry works in a similar way. The software system must be there to unburden the cleaning companies and cleaners and not to burden them. Digitization is really necessary to continue to survive as an entrepreneur, because society and customer requirements are changing rapidly. That is why our mission for now and in the future is: sharp on software, sharp on convenience, sharp on price.”

Find the original interview on the website of Schoonmaakjournaal via: https://schoonmaakjournaal.nl/actueel/antonio-kouwenberg-klien-it-systems-net-ff-anders

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