Klien IT Systems

The cleaning industry thrives on the diversity of its workforce. The employees come from every part of the world, from Bulgaria and Romania to Ethiopia and India. We at Klien-IT-Systems recognize that migrant workers play a crucial role in the cleaning sector. That is why the workers need to feel included and valued in their workplace.

Why Inclusivity Matters

Inclusivity isn't just about fairness or social responsibility. A workforce that feels respected and valued is more productive, loyal, and motivated. That is why it is important that you understand your employees and that communication with them is not hindered by

How we Embrace Inclusivity

To directly address these challenges, Klien-IT-Systems has developed an innovative app available in over 20 languages. This feature is crucial for ensuring that all employees can access vital information. It is also important that they can communicate with everyone on the team and perform their tasks efficiently. A language barier should not hinder that.

Our app facilitates better communication and operation by allowing every user to interact with the app in their preferred language, so that misunderstadings are reduced to a minimum. In this way, everyone can do their work smoothly, without any hiccups due to language bariers.

Our Impact

By incorporating these multilingual capabilities, Klien-IT-Systems not only enhances day-to-day efficiency, but also enriches the work culture. Our commitment to embrace inclusivity is reflected in how we empower our employees to succeed professionally and feel welcomed personally.

Through technology and a thoughtful approach to workforce diversity, Klien-IT-Systems is setting a standard for inclusivity in the cleaning industry. We are proud to lead by example, showing that a supportive and understanding work environment is possible and beneficial for everyone involved.

This proactive approach ensures that our industry remains a welcoming place for everyone, highlighting Klien-IT-Systems' role in building a more digitalized world for everyone.

Switching to a new software system or starting with one for the first time presents a significant challenge for many businesses. This transition can seem daunting due to concerns about disruption, learning curves, and the potential for operational delays. However, the approach taken by Klien-IT-Systems significantly simplifies this transition. We ensure a smooth experience when overcoming the hurdles of adopting a new system.

Understanding the Hurdles

Transitioning to a new software system is often hindered by the fear of the unknown and the anticipation of operational hiccups. Companies worry about data migration, the time required to train staff, and the compatibility of the new system with existing processes. Additionally, the mental and emotional resistance to change among employees can further complicate the transition.

Our Approach to overcoming the hurdles of adopting a new system

Klien-IT-Systems addresses these concerns head-on by adopting a step-by-step approach to system adoption. We understand that a successful transition doesn’t happen overnight. That is why we prioritize ease of use and comprehensive support throughout the process.

  1. Phased Implementation: We break down the adoption process into manageable steps. By doing this, your team can gradually get accustomed to the new system without getting overwhelmed. This phased approach helps to maintain business continuity while the software is integrated.
  2. Training and Support: Recognizing that people are at the heart of this transition, we offer extensive training and support to ensure all users, regardless of their tech-savviness, feel comfortable and confident using our system. We designed the helpdesk training modules to address the specific needs of different roles within your organization.
  3. Open Communication: Our commitment to making the transition as smooth as possible extends to our open-door policy for questions and support. We’re always available to address any concerns or issues that may arise. We make sure that you have the guidance you need when you need it.


The transition to a new software system, while challenging, presents an opportunity for growth and optimization. With Klien-IT-Systems, you’re not just adopting a new software solution; you’re embracing a partnership that values your business’s success. Our step-by-step adoption process, combined with unwavering support and flexibility, guarantees that the switch to our ERP system will enhance your operational efficiency and drive your business forward.

In the ever-evolving landscape of business technology, Klien-IT-Systems stands as a beacon of ease and support, making sure that you overcome the hurdles of adopting a new system without any difficulties.

Absenteeism is a major issue in the cleaning industry, posing many challenges for businesses. Klien-IT-Systems has devised a real solution. Our software makes it easier for companies to tackle absenteeism by simplifying and clarifying everything.

The Issue of Absenteeism

Absenteeism is more than just not being able to come to work. It's also about how people feel about their job. If people think their work isn't important, they're more likely to call in sick. Our software helps show everyone how important their work is, which can help reduce this problem.

What Does Our Software Do?

We have created a system to make sure that you can see everything about the absenteeism in your company. For example, on the home page we immediately display the sick leave percentage. This allows you to act accordingly and substitute a cleaner in the planning, so that your planning does not fall apart. Our software ensures that you can act swiftly and make improvements regarding your absenteeism, wherever it is needed. It's simple, yet powerful and it keeps your business healthy.  

The Importance of Cleaning Work

In today's world, the role of cleaning has become even more important. Not just for hygiene and health standards, which have always been critical, but also for the public confidence and community well-being. We have created an app which is accessible to everyone in the company, streamlining all processes for every employee. In this way, the cleaners themselves also get the app, which we have made super simple for everyone. By creating an app not only for the administrative sector of a company, but also for the hardworking cleaner themselves, we aim to create a culture of respect and recognition for the cleaning staff.

Enhancing Workplace Efficiency

While our software does not directly prevent illness, it significantly contributes to creating a more efficient, organised, and stress-free workplace. By streamlining tasks such as scheduling, task assignment, and tracking work progress, we reduce the workload and pressure on cleaning staff. This indirect approach helps in maintaining a healthier work environment by allowing staff to focus on their tasks without the added burden of administrative chaos, potentially reducing stress-related absenteeism and improving overall job satisfaction.

Fostering Appreciation and Communication

Appreciation and effective communication are pivotal in any workplace, and the cleaning industry is no exception. Our platform facilitates seamless interaction between management and staff, ensuring that everyone's hard work is recognized and valued. This reinforcement of positive feedback and clear communication not only boosts morale but also builds a sense of belonging and importance among the team members. It's a simple yet powerful way to keep the workforce motivated, engaged, and less prone to absenteeism, fostering a healthy and productive workplace culture.


Klien-IT-Systems offers a streamlined, effective solution to support the cleaning industry in its daily challenges. While our technology may not directly prevent sickness, it plays a crucial role in creating an environment where the cleaning staff feels valued, supported, and efficiently organized. This, in turn, contributes to a healthier, happier team and a more robust, thriving cleaning business. Through our innovative software, we're committed to helping your business grow and remain resilient.

Klien-IT-Systems' Innovative Solution

The cleaning industry faces numerous challenges: from shrinking margins and rising wages to the importance of sustainability and the complexity of administrative tasks. We understand these challenges and offer a revolutionary solution in managing cleaning processes with our complete, all-in-one software package. Software systems are gradually becoming the new standard in the cleaning industry. And because sustainability is central to us, we have designed the system to meet not only today's needs but also those of the future.

Intuitive App for Total Control

At the heart of our solution is our mobile app, which empowers all employees to manage their work, wherever they are. In an industry where employees are spread across various locations, our app brings everyone together and provides management with real-time insights into the progress of tasks, from initial contact to final delivery.

Advanced Planning, Maximum Efficiency

A smoothly running schedule is crucial for any cleaning company. Our advanced scheduling feature goes beyond traditional rosters. Instead, it offers a dynamic and flexible solution that accounts for unexpected changes. This allows all members of your team to focus on what they do best.

Grow with Confidence

At Klien-IT-Systems, we offer change. A vision where technology minimizes the hassle of administrative tasks as much as possible. This leaves more time for building relationships and improving processes that truly make a difference - such as streamlined operations, promoting well-being in the workplace, and increasing employee satisfaction.

The Power of Openness

Klien-IT-Systems stands for a no-nonsense approach. No hidden costs, no surprises for additional payments for 'necessary' features. We offer a complete package with all functionalities, accessible from the moment you join us. We build relationships with our clients based on trust and openness. If there are challenges, we stand side by side with our clients to find a solution together. That is what we see as the essence of a sustainable partnership.

The Success of Implementation in Your Hands

Adapting to the new standard and switching to a new system can be challenging, but its success largely depends on your willingness to change. Our platform is designed to make this transition seamless and natural. As a result, you experience significant progress and your business is propelled to new heights.

Automation as a Growth Accelerator

Automation is not just a means to increase efficiency; it's a growth accelerator that enables you to scale your business without a proportional increase in your administrative staff. This allows you to focus on what really matters: your employees, your customers, and the quality of your service.

At Klien-IT-Systems, we are more than a software provider; we are a partner on your journey towards innovation and growth. A partner who stands by you, ready to redefine the cleaning industry with smart and sustainable changes. We are here to set the new standard.

In a world which is rapidly embracing digital solutions, the cleaning industry is no exception. At Klien-IT-Systems, we’re not just part of this transformation; we’re leading it. Our mission is to digitise the cleaning industry, enhancing efficiency, and optimising operations through our advanced software solutions. But in this digital age, as we streamline your operations, we understand that the Security & Privacy of your interactions are paramount.

Our commitment to security & privacy

At Klien-IT-Systems, Security & Privacy are not just features but the foundation of our digital solutions. We designed our software to digitise laborious tasks such as accounting, salaries, time & key management and planning. Your transition to digital includes the protection fo your data.

Data security & privacy at it's core 

We collect data solely to enhance our service delivery, streamline communication, improve marketing and ensure the optimal performance of our services. Our compliance with the General Data Protection Regulation (GDPR) is a testament to our commitment to data privacy and security. This ensures that your data is not only processed transparently but also with the utmost care and in accordance with the highest legal standards.

Firewall security & privacy

We have commited to safeguarding you data. This is further strengthened by our Robust Firewall Protection. This acts as a barrier between our trusted internal network and untrusted external networks, meticulously controlling the traffic based on predetermined security rules. Our firewall protection is a critical component in defending against unauthorized access and potential threats, ensuring that your data remains secure and protected.

Continuous improvement and innovation

In our quest to serve you better, our team is always working on upgrading our software systems. Security and privacy are not just part of this upgrade; they are at its forefront. We have dedicated to integrating the latest and most robust security measures into our systems. Your trust in us is never misplaced

Always here for you

We have dedicated ourselves to outstanding customer service. We understand that questions about security and privacy are the most important. That is why our helpdesk is staffed by a team ready to help you with any questions. Whether it's a query about our services or a concern about your data, we are here to assist you with whatever you need.

Reach out to us!

Your peace of mind is our top priority. If you have any questions or need further clarification about our security and privacy measures, please feel free to reach out. You can email us at info@klien-it-systems.nl or call us at 085- 013 42 19


In your journey towards digitalization, Klien-IT-Systems is not just a service provider; we are your trusted partner. Join us in transforming the cleaning industry, one digital solution at a time, always secure, always private.

In the rapidly evolving world of the cleaning industry, efficiency is becoming increasingly crucial. Manually managing schedules, work rosters, and inventory can be time-consuming and costly. This is where planning software for cleaning businesses comes into play. At Klien-IT-Systems, we understand the critical role that planning software plays in the cleaning industry.

The cleaning industry is always in motion. From cleaning offices to maintaining hospitals, there is a constant demand for high-quality cleaning services. However, our industry faces challenges, including:

1. Flexibility:
Cleaning companies need to adapt to unexpected schedule changes, such as last-minute requests or urgent cleanings.

2. Resource Management:
Optimally utilizing staff and resources is essential for staying profitable.

3. Quality Assurance:
Meeting high-quality standards and certification requirements is necessary to ensure customer satisfaction.

4. Cost Control:
Minimizing costs is a challenge for any business.

Planning software for the cleaning industry offers a solution to these challenges. Here are some reasons why planning software is indispensable:

1. Optimize Work Rosters
Advanced planning software allows cleaning companies to optimize work rosters. This means more efficient staff allocation, resulting in lower labor costs and higher productivity.

2. Quality Assurance
Planning software enables cleaning companies to maintain quality standards. They can verify whether tasks are completed according to procedures and standards, thus keeping customer satisfaction high.

3. Cost Control
By optimizing schedules, reducing overtime, and minimizing unnecessary costs, planning software helps cleaning companies keep their finances in check.

At Klien-IT-Systems, we understand the needs of the cleaning industry like no other. Our ERP system is created for and by the cleaning industry, providing planning software designed to help cleaning businesses optimize their operations. In summary, in a world where efficiency and quality are paramount, Klien-IT-Systems is always here for you. Request your free demo today and discover how we can help streamline your processes.

In today’s rapidly evolving business landscape, companies need to seek ways to streamline their operations, enhance productivity, and maintain competitive. One solution that has gained prominence in recent years is Enterprise Resource Planning systems. In this blog, we will delve into the definition of ERP and explore its importance for modern businesses.

Enterprise Resource Planning (ERP) is a software solution designed to facilitate and manage a organization's core business processes and functions. These processes typically include finance, human resources, inventory management, procurement, production and sales. ERP systems integrate all these functions into a single platform. Providing real-time data and fostering collaboration across departments.

  1. Centralized database: ERP systems maintain a single database accessible for all relevant departments. This eliminates data duplication and ensures accuracy.
  2. Real-time updates: With ERP, organizations can access up-to-the-minute information, helping them make informed decisions swiftly.
  3. Enhanced efficiency: Streamlined processes and automation lead to increased operational efficiency, reduced errors, and lower operational costs.
  4. Data security: ERP systems offer robust data security measures to protect sensitive information from unauthorized access.

ERP is vital for businesses of all sizes for several reasons:

  1. Improved decision making: Real-time access to data and reports empowers organizations to make data-driven decisions swiftly.
  2. Enhanced productivity: Automation and streamlined processes lead to higher productivity levels, saving both time and resources.
  3. Cost reductionL By eliminating redundant tasks and reducing errors, ERP systems help lower operational costs.
  4. Competitive advantage: Organizations that implement ERP solutions often gain a significant competitive advantage through increased efficiency.
  5. Scalability: ERP systems can grow with your business, ensuring they remain relevant and effective as your company expands.

In conclusion, Enterprise Resource Planning (ERP) systems are a powerful tool for modern businesses. Especially for cleaning business, efficiency is very important. In this blog, we will talk about why ERP is so important for cleaning businesses. If you are interested in our ERP system, make sure to ask for a free demo!

As the owner of a cleaning business, you understand the importance of efficiently managing your business processes, and the right software package can help you achieve this. In this blog, we will delve into why software is essential for your cleaning business and why Klien-IT-Systems provides the ideal ERP system for the cleaning industry.

Modern cleaning businesses must manage multiple tasks daily, from staff scheduling to inventory management. Performing these tasks manually can lead to inefficiencies and errors that hinder your business's growth. Here are five reasons why your cleaning business needs a software package:

  1. .Improved Scheduling and Rosters.
    With a software package, you can easily create work schedules while taking availability into account this way you will reduce the risk of double bookings.
  2. Customer Management and Communication.
    Efficiency in managing customer information, appointments, and communication is essential. A software package enables quick responses to customer requests, ultimately enhancing customer satisfaction.
  3. . Invoicing and Accounting
    Automating invoicing and accounting reduces errors and saves time. You can generate invoices and track payments with just a few clicks.
  4. Inventory Management
    Keep track of cleaning products and other supply inventories with software as a result you will always have enough stock while minimizing waste.
  5. . Performance Analysis
    Better understand your business's performance using data, allowing you to make informed decisions and facilitate business growth.

When you select a software package for your cleaning business, you want to ensure that the solution fits your specific needs. That's where Klien-IT-Systems comes into play. Our ERP system for cleaning businesses is designed by and for the cleaning industry. Following are three reasons why choosing for Klien-IT-Systems is the best choice you can make:

  1. User-Friendly
    The intuitive interface of our software makes it easy for your staff to get started quickly, even without extensive training.
  2. Excellent Support
    We provide top-tier customer support as a result, you will receive assistance whenever you need it.
  3. Online and Modern
    We make it possible to access the system from anywhere – at the workplace, in the office, at home, on the go, or even abroad. With Klien-IT-Systems, you stay up to date anytime, anywhere.

All in all, choosing the right software package for your cleaning business is crucial to optimize your business processes and facilitate growth. Therefore Klien-IT-Systems is offering an ERP system specifically designed for the cleaning industry. Are you interested? Make sure to ask for a free demo! Do you have questions? Make sure to contact us!

Klien IT Systems: an innovative player in ERP systems for the cleaning industry. In the rapidly changing world of business software, having the right tools at your disposal to enhance efficiency is crucial. We are one of the newcomers in the field of ERP. In this blog, we will delve deeper into what Klien IT Systems is, what we have to offer, and why our ERP solution is worth considering!

What is Klien IT Systems?

We at Klien IT Systems specialize in providing an ERP system for the cleaning industry. With over 50 years of industry experience and our tailor-made software solution, you can streamline all your processes!

Why Choose Klien IT Systems?

  1. The Most Comprehensive System: Our system offers an all-in-one solution for cleaning companies. Our ERP system includes customer management, scheduling and rostering, inventory management, invoicing, location-based clock-in and clock-out system, and much more.
  2. Efficiency and User-Friendliness: We ensure that your cleaning company can optimize operational processes. From scheduling to inventory tracking, everything becomes easier with our system. And not only are the processes super easy, but our system is also incredibly user-friendly!
  3. Future-Proof: At Klien IT Systems, we are constantly evolving and adapting to the latest developments. This means you and your cleaning company can trust that we offer you future-proof software.


All in all, we can conclude that we are always here for you! Thanks to our efficient software, we can provide the cleaning industry with what it needs. Would you like to learn more after reading this blog? Take a look at our social media channels. Are you involved with or the owner of a cleaning company? Check out the options here to request a free demo or get in touch with us!

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