Klien IT Systems

Software, the Importance of Modern and Future-Proof Software

Today, technological advancements are happening at an unprecedented pace, driving businesses to keep up with the trends. The use of a modern, flexible, and forward-looking software system plays a vital role in this context. In this blog, we will elucidate why utilizing such a system is crucial and how it propels us into the future.

Efficiency Through Software

A company relies heavily on its software system, as every process hinges upon it. Paying attention to user-friendliness is paramount in this regard. For instance, a modern system significantly contributes to the efficiency of business operations. It can automate and integrate processes, reducing the time spent on administrative tasks and allowing more time for actual work. Additionally, such a system can provide real-time insights into business operations, enabling quicker and better decision-making. Moreover, modern systems often make use of everyday tools, making them more familiar to your employees and encouraging their use.

Cost Savings Thanks to Software

A modern system can also lead to cost savings. By automating and integrating processes, work becomes more efficient, potentially reducing the need for administrative staff. Furthermore, it can help in reducing errors and preventing duplicate work, leading to less waste of time and resources.

Today, software is no longer exorbitantly expensive. Unlike outdated systems that rely on pricing models from the early 2000s (e.g., charging per worked hour or service costs), new systems are more adaptable and agile, often available at a fixed price.

Flexibility Enabled by Software

Forward-looking systems also enhance a company's flexibility. They can easily adapt to changing market conditions, new regulations, and other environmental shifts. Additionally, these systems facilitate the quick and easy implementation of new processes and the integration of emerging technologies.

Future-Proof Software

New software systems also contribute to a company's future-proofing and viability. They can aid in anticipating developments and trends, such as emerging technologies and changing market conditions. Moreover, the system can assist in the development of new products and services that align with market demands. This enables a company to respond more efficiently and rapidly to customer needs.

Competitive Advantage

Companies employing such systems can work more swiftly and efficiently, potentially resulting in reduced costs and enhanced performance. They are better equipped to respond to market changes and customer needs, potentially leading to higher customer satisfaction and increased revenue. Conversely, companies that lag behind in adopting new developments and innovations risk being outpaced by competitors.


For these reasons, Klien-IT has completely modernized its software and is actively developing to meet market demands. What are the changes, and where do we want to go collectively? We also look beyond, including automatic translators in the app and the ability to add photos. These are all components that make administration and communication just a bit easier.

The adage "standing still is moving backward" is becoming increasingly relevant. So, do not wait any longer and make sure you contact us or ask us for a free demo!

We are thrilled to introduce our new and innovative Online Help Tools. A brand new addition to our system. We strongly believe that if a question ever arises, it means that there is an opportunity for improvement. It drives us to consistently enhance our system's user-friendliness, addressing every possible aspect which could cause problems in your experience. Our focus on user-friendliness has led us to invest significantly in providing assistance at every step of your interaction with our system.

Our integrated Online Help Tools are a result of our dedication to user-friendliness. We have designed them to ensure your collaboration with us begins smoothly, with minimal obstacles. In essence, they serve as your immediate go-to resource for any problems or questions that may come up.

These useful tools are at your fingertips at every step of the way, showing all the complexities of every functionality within our system. They empower you with knowledge about what each feature does and how you can maximize its potential in your situation.

In conclusion, our dedication to create a user-friendly system has caused the creation of our new Online Help Tools. These tools are your guiding light, ensuring that you have all the information you need, exactly when you need it. We will continue to explore innovative ways to make your experience with our system as smooth and efficient as possible.

Request a free demo and see what Klien-IT has to offer.

Navigating Key Challenges in the Cleaning Business.

At 7:00 AM, one of your employees finds themselves without the correct key, while another struggles to remember the alarm code. If you’re an employer in the cleaning industry, scenarios like these probably sound all too familiar. Key-related issues and organizational frustrations are daily problems for many cleaning companies. Thankfully, our ERP system has made this a thing of the past.

Klien-IT-Systems: Tailored Solutions for the Cleaning Industry

Klien-IT-Systems isn't your typical ERP system provider. We have built this system specifically for the cleaning industry. And because we have deep roots in the cleaning industry, and we understand the unique problems you face, our ERP system is equipped with a range of specialized cleaning-specific tools to address the problems cleaning companies are facing today.

Key Management Tool

Managing keys has been a traditional headache for cleaning companies. The hassle of keeping meticulous records of who holds which key can be overwhelming. That's where our ERP system steps in. With our system, you gain complete control and visibility over key management.

You'll always know who has which key, and you can even trace the key's journey through time, from one employee to another. No more lost keys or frustrating code-related mysteries.

The best part? Your employees can easily transfer keys using our mobile app, eliminating administrative burdens. With just a few taps, they can seamlessly hand over keys, making your life as an employer simpler and stress-free.

Are you ready to bid farewell to key-related problems and explore the range of tools we offer to optimize your cleaning business?

Feel free to request a free demo


Sustainability plays an increasingly important role in our society. To gain insight into sustainability within Klien-IT-Systems, the SDG Impact Assessment Tool (see below) has been developed.

What is the SDG Impact Assessment Tool? “The SDG Impact Assessment Tool is a learning tool that visualizes the results of a self-assessment of the impact of an activity, organization or innovation on the SDGs. It aims to encourage the user to gain a better understanding of the complexity of sustainable development and the different aspects of the SDGs. Ultimately, you are better equipped to prioritize future actions.” (United Nations, nd)


SDG 4: Ensure equal access to quality education and promote lifelong learning for all. The Klien-IT-Systems team is very diverse. In this way we give students the opportunity to develop further professionally and personally.


SDG 8: Promote sustained, inclusive and sustainable economic growth, full and productive employment and decent work for all Klien-IT-Systems ensures that cleaning companies can manage and view their business processes more efficiently. Because of this, cleaning companies will save time in the office and on projects. Eventually, this leads to higher productivity.


SDG 9: Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation. Klien-IT-Systems is working on rolling out the system in Italy. In Italy, digitization is on the back burner. Subsequently, by releasing this system in Italy, we stimulate innovation.


SDG 10: Reduce inequality within and between countries. Klien-IT-Systems contributes to this goal, because they do not distinguish between cleaning companies. The organization offers the system at a lower price compared to competitors. With this they make no distinction in a large or small company.


SDG 12: Ensure sustainable consumption and production patterns. The system ensures the most efficient trip planning for the employees. This saves CO2 emissions. The schedules are well coordinated so that the employee does not have to travel far from project to project. More than half of the employees cycle to the projects, which saves more CO2.


SDG 15: Protect, restore and promote the sustainable use of terrestrial ecosystems, sustainably manage forests and forests, combat desertification, halt and reverse land degradation and halt biodiversity loss. Klien-IT-Systems digitizes all business processes. As a company, you switch from manual accounting to a fully integrated accounting package. Because of this, we reduce the use of paper.


SDG 17: Strengthen the means of implementation and revitalize the global partnership for sustainable development. Klien-IT-Systems aims to roll out the system abroad.


Klien-IT-Systems is therefore taking steps towards sustainability. With the ERP system from Klien-IT-Systems you save time and paper. The entire business processes are completely digital. Moreover, we do not make a distinction in the size of the company. The ERP system unburdens users and employees, allowing you to focus on what is important. Finally, the system ensures, among other things, the most efficient trip planning for employees, which saves you CO2 emissions. In the future we will look at how we can make a greater contribution to the Sustainable Development Goals and how we can strengthen the positive impact from Klien-IT-Systems. Finally, we will look at how we can make a positive contribution to the other goals.

Klien-IT-Systems contains a complete stock and item system. This integrated inventory system provides you with insight in your current stock, it helps you automatically track your stock and your employees can easily place orders in the app when they need items.

Our integrated inventory system allows you to assign specific items and materials to each project. This means that your employees can easily identify which articles are applicable to their respective projects, streamlining the ordering process and avoid unnecessary purchases.

These project-specific orders seamlessly flow into your inventory dashboard, creating a clear view of what's required for all ongoing projects. This dashboard simplifies resource allocation and lets you prioritize items based on demand. Manual stock updates become a thing of the past because our system automatically adjusts your stock levels. This ensures your inventory data is always accurate.

Witness firsthand how our inventory system simplifies project-specific ordering, centralizes stock management, and ensures you never run out of critical items. Our system is ideal for businesses seeking efficiency, cost savings, and scalability. Are you ready to transform your inventory management? Request a free demo

Smart time registration system on GPS! If you still register the times of your employees on paper, or if you use a cumbersome registration system with a QR code, for example, then we have the solution for you!

Save time and money with the time registration of Klien-IT-Systems. The smart clock-in and clock-out system on GPS automatically uses time registration and location determination as a basis. This allows you to see LIVE in one clear overview where and when everyone is working. This way you are always one step ahead of everyone.

By means of the location determination via GPS you will see in one overview what the location of arrival and departure is. This, in combination with the time of clocking in and out, gives you a detailed overview of the time and place of arrival and departure. Your employees can easily clock in and out on location in their mobile app with one click.

With Klien-IT you can say goodbye to the paper flows within your organization. This not only saves a lot of time and therefore money, but it also ensures overview and peace of mind in the office and the workplace. Everything you need is now securely and structured in your own digital environment that is accessible anywhere and at any time. With Klien-IT you become future-FIT! Are you ready to digitize your time registration and business processes? Or are you curious about what other cleaning-specific functions we have developed? Then take a look at our website (www.klien-it-systems.nl), contact us or call us on 076 – 520 80 43.

You can also immediately request a free demo and we will come by to explain the entire system. This can of course also be done digitally.

What is a ERP system?

ERP is the abbreviation for enterprise resource planning. An ERP system is software that we use within organizations to support all processes within a company. To achieve this, the administrative, financial, commercial and logistical processes are under this system.

What is the meaning?

Klien-IT-Systems has its own system to simplify all administrative tasks in the cleaning industry. Think of the schedules, time registration, accounting tasks and more. But what exactly is an ERP System? In this article we explain it for you. Companies that do not yet use such a system often work with different software packages. As a result, information cannot flow directly from one department to another. An ERP system provides all employees of a company with a central, shared working environment in which data is recorded once. This working environment is accessible to everyone at any time of the day. In this way, everyone within the company has the same information at their disposal. As a result, less time and money is spend on correcting errors, which will in the saving of time and money. A good system automatically leads to lower costs, shorter process times and better service.

The benefits.

An ERP system offers numerous advantages to a company, and we'll highlight the key ones below. A software system empowers every employee to directly access and utilize all data, significantly enhancing their productivity and fostering stronger internal collaboration. Moreover, it allows for diverse work approaches, acknowledging that each employee may have their unique methods. Implementing an ERP system standardizes work procedures within the company, mandating employees to adhere to prescribed processes, with the flexibility to incorporate other business rules as needed.

When adopting an system, businesses can leverage best practices for specific tasks to streamline processes, simplifying the pursuit and maintenance of high-quality standards. Additionally, the transfer of tasks becomes more efficient, reducing time and energy expenditures. Many routine activities in a company must be carried out daily to ensure smooth operations. The automation of these tasks can lead to significant time savings for employees.

Furthermore, business processes play a pivotal role in a company's development. An ERP system connects all these processes, facilitating the generation of comprehensive reports. This is due to the analysis software having access to a wider array of data sources, allowing for more in-depth insights and a richer display of figures.

What is an ERP system for cleaning companies?

With Klien-IT-Systems' ERP system, your cleaning company gains comprehensive control over all business processes. From accounting to planning, our integrated system covers it all, eliminating the need for external packages. Our system streamlines planning and includes a mobile app for employees to access and request leave. It also offers smart time tracking and location services, providing insights into absenteeism and key ownership. Manage debtors efficiently, gain customer payment behavior insights, and save time with automatic invoice generation. Keep all data centralized, ensuring you always have up-to-date information. Our industry-specific software is designed for the cleaning sector, offering peace of mind, overview, and administrative relief. It's affordable and complete, helping your company stay competitive in today's digital landscape. Discover how our ERP system can transform your cleaning business.

Curious how such a system works in practice? Request a free demo ! Do you want to know more about how an ERP system works or what the possibilities are for your company? Feel free to contact us via the contact form, via info@klien-it-systems.nl or call us on 076 – 520 80 43. If you are interested in our system, request a demo without obligation!

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