An ERP system is software that organizations use to actively support and integrate all processes within their company. This system effectively encompasses administrative, financial, commercial, and logistics processes, ensuring seamless operations.
Klien-IT-Systems has its own ERP system to make all administrative tasks in the cleaning industry easier. Think of the schedules, the time registration, accounting tasks and more. But what exactly is such a System? In this article we explain it for you. Companies that do not yet use an ERP system often work with different software packages. As a result, information cannot flow directly from one department to another. With an ERP system, all employees of a company get a central, joint working environment in which data is recorded once. This working environment is accessible to everyone at any time of the day. In this way, everyone within the company has the same information at their disposal. As a result, less time and money has to be spent on correcting errors, resulting in a saving of time and money. A good system automatically leads to lower costs, shorter process times and better service.
An ERP system offers a company several key advantages, and we'll outline the most crucial ones below. An ERP system guarantees that every employee can instantly access and utilize all data, boosting employee productivity and fostering internal collaboration. Furthermore, it accommodates various work styles, recognizing that each employee has their unique approach. Implementing an ERP system enforces standardization in how the company operates.
The system actively enforces employees to adhere to established procedures, and it allows for the introduction of other company rules. When integrating an ERP system, it leverages the 'best practices' of specific business tasks to optimize processes, simplifying the attainment and maintenance of high-quality standards. Moreover, task transfers are no longer as time and energy-consuming.
Certain daily standard activities are crucial to a company's operations, and the automation of these tasks results in substantial time savings for employees. Beyond these tasks, business processes play a vital role within the company. Analyzing these processes is essential for a company's growth, and an ERP system seamlessly connects all business processes.
As a result, the system enables the generation of more extensive reports. The analysis software has access to multiple data sources, enhancing its ability to provide in-depth figures and insights.
Klien-IT-Systems' ERP system offers a centralized solution for your cleaning company, streamlining all your business processes and providing a comprehensive overview of every department and data. From accounting to planning, everything you need is within our ERP system, eliminating the need for external software. Our integrated accounting package ensures seamless financial management.
Our system allows you to fully automate your scheduling, and employees can conveniently access and request leave through a mobile app. With our smart clock system, time tracking and location monitoring are a breeze, providing insights into employee absenteeism. You can also effortlessly manage key ownership within the system.
Our ERP software provides real-time insights into financial figures, simplifying debtor management and automated payment reminders. Additionally, it generates invoices automatically, saving you valuable time. With all your data in one central place, you'll always have up-to-date information, even when staff changes occur.
Our ERP system also offers an employee app for on-the-floor access to essential data, including time registration, schedule viewing, and leave requests, ensuring efficient operations.
Of all software packages, Klien-IT-Systems is best suited to the cleaning industry. As a result, our software for cleaning companies contains all the functions you need. The ERP system is made for all cleaning companies. This allows you to control your business processes from one central system. Our system provides peace of mind, overview and alleviation of administrative pressure. The software is affordable, complete and industry-specific for cleaning companies. In this way we want to give the entire cleaning industry the opportunity to be able to digitize. In this way we help every company to keep up with current developments.
Curious how such a system works in practice? Request a free demo! Would you like to know more about how an ERP system works or what the possibilities are for your company? Feel free to contact us via the contact form, via [email protected] or call us on 076 – 520 80 43. If you are interested in our system, request a demo without obligation!
Have you ever experienced it? You visually have a complete picture of what something should look like, but there is no ERP system that actually does what your specific service needs. Within the cleaning industry, more and more companies are struggling with this problem. So we decided to solve this problem and help with the digitalization of the cleaning industry.
You hear the same stories over and over about small businesses that end up in red tape because of a growing customer base and manual planning. These companies want to grow, but simply don't have the resources. They often look for a system that can make certain things easier.
However, many of those systems are often too extensive or too expensive. These systems therefore deter people from using them. Many matters that are relevant for cleaning companies are less relevant for the vast majority of companies. As a result, system developers often focus on serving the largest group of customers by setting up their system accordingly.
Fortunately, there are also cleaning companies that have started working on this. At Klien cleaning BV it was already clear 8 years ago that they had to keep up with the times. The trick is to start as early as possible, so that you have an edge over the rest of the market. The companies that have not started this in time are often behind the curve. We created Klien IT-Systems partly due to this call for help from the sector.
Klien IT-Systems is a combination of solutions for administrative difficulties within the industry. We know the bottlenecks and know exactly what other companies within the sector are struggling with. We help with the digitalization of the cleaning industry.
With our ERP system you can store all your important data in one central online place. In addition to the system, we have also developed an application in which employees can process all the necessary information. The application is directly linked to the system, so employees don't have to go to the office as often and it also works faster from the office. They immediately receive the necessary information. We have fully optimized the system and application for the cleaning industry and continuously tested it at the cleaning company Klien.
Due to the fact that you can never be everywhere at once, you need to find a way to keep track of what your employees are doing and where they are. At other companies, this is easy to keep track of, because they are all located in the office, for example. But with a cleaning company, it's quite the opposite. With our GPS clock in and out, you can always see whether your employees are on location and at which time slots.
The transfer of keys is also an administrative dilemma. Often when a key is lost it is word against word. Now there is a way to give employees responsibility for key handovers themselves. This will help the employee, because they can prove that the key is not in their possession. But it's also useful to have insight into exactly who is walking around with which key.
In addition, the system also has a fully integrated accounting package. This means that you no longer need an external package, so that all things remain in one central place. If you would like to keep your own accounting package, we are of course willing to look at the possibilities together.
The complete scheduling system allows you to fully automate scheduling. Employees can view the schedule and request leave via an application. Because the employees can request leave in the application, you always have a complete and clear overview and you can easily adjust the planning accordingly. In addition, it will save a lot of paperwork and nothing can be lost, since everything is stored in the system.
Furthermore, the system includes all functionalities that SMEs need to grow within the digitizing world of the cleaning industry. The question is, of course, where are we going in the future? At Klien IT-Systems we are continuously working on improving and supplementing our system and the application. We listen to customers and employees who work with our system, so we are always open to feedback and new ideas. We use the feedback to make the system meet the customer's wishes even better.
The ERP system is clear and user-friendly, which improves the working atmosphere and saves a lot of time and energy.
We also have a team behind who are skilled in the digital world, so if something is not clear to you, the team will gladly help you. We will do our utmost to ensure that your digitalization process runs as smoothly as possible.
With Klien-IT-Systems you become Future-FIT.
If you only stick to digitization or outdated automation processes, your future plan is doomed to fail. That would be a shame of course, since the digitization and automation of your company can provide you with enormous benefits.
This is what we are happy to help you with to ensure that everything runs smoothly, so that you can enjoy a future-fit system.
Curious about what we can do for your company or do you have any questions? Please take a look at our website (www.klien-it-systems.nl), contact us via [email protected] or call us on 076 – 520 80 43.
Interested in our system? then request a demo without obligations!
We have been developing our ERP system since 2014, the complete system had to be converted into a new frame. It could also use a more modern look and the system had to be able to support a customer base. In addition, since the beginning of 2020 we have also started developing an additional App, which can be used on smartphone or tablet/iPad.
Recently our new website went online, here you can also follow our new developments. In addition, we have also made several video training courses, in which the system and the application are explained and shown. These can be found via links on our LinkedIn and Facebook pages.
In this way we keep you informed of the developments surrounding the system and the application. Despite all the developments, our principle continues to make it possible to innovate for every cleaning entrepreneur.
We are very proud of how the system has come to look, to get an idea of this you can watch our promo video. This can be found in the blog “New video training courses online!” or on our socials and YouTube channel.
Do you have any questions, or do you want to know more information about the ERP system and the application? Please take a look at our website (www.klien-it-systems.nl), contact us via [email protected] or call us on 076 – 520 80 43.
Are you interested in our system, then request a demo without obligation!
Klien-IT-Systems has developed an ERP system especially for the cleaning industry. Due to the low price of our complete all-in-one software package, it is now possible for every cleaning entrepreneur to innovate.
In addition to the system, Klien-IT-Systems now also has an APP. The APP makes it even easier for employees at the office, but especially for employees who do the cleaning tasks on the workplace, to keep their administration up to date. From now on, employees can immediately view the required data from anywhere. Think of clocking in/out (time registration), view cleaning schedule, view planning and request furlough.
For Klien-IT-Systems, investing in an APP was a logical addition to the ERP system, in order to make the system user-friendly and accessible for alle employees. In addition, the APP reduces the administrative pressure at the office and we have one collective centralised database within the company.
The goal was to keep the APP as simple as possible, so that it remains user-friendly and understandable for everyone.
In the following video you can see an introduction to the APP and a short but concise explanation of the APP and how it works.
Do you have any questions, or do you want to know more information about the ERP system and the application? Please take a look at our website (www.klien-it-systems.nl), contact us via [email protected] or call us on 076 – 520 80 43.
Are you interested in our system, then request a demo without obligation!
The new Klien-IT-Systems website has been officially launched. With the launch of the website, the new corporate identity of Klien-IT-Systems was born.
Due to the increasing demand for our ERP total solution and the professionalization efforts that we have made in the past year, we thought it was time to match our corporate identity to this.
In collaboration with Studio Carpe Diem, we had our logo redesigned, put together a new colour palette and made our mission and vision clearer.
Because despite the new house style, making digitalization and automation possible for the entire cleaning industry is always our starting point.
The new website will be filled with blogs and news articles about cleaning and especially digitization and automation in our industry.
In this way we keep you informed of developments within our industry, our company and new video training courses about the system.
Links to these blogs and video tutorials will also be posted on our LinkedIn and Facebook pages, making it even easier for you to find our content!
We are very proud of how the website has turned out and think it is a good step for our company.
Do you have any questions, or do you want to know more information about the ERP system and the application? Contact us via [email protected] or call us on 076 – 520 80 43.
Are you interested in our system, then request a demo without obligation!
From home I have always been told that in addition to studying, you should also learn to work, in order to simply roll up your sleeves. That is why I started my first job at the age of 14 as a brochure boy at Klien BV cleaning company.
From that moment on I started to grow in my father’s company and I had various jobs, resp. cleaner, administration and project manager.
Over time, I noticed that due to the growth of Klien, a lot of time was lost to the daily hectic and (extensive) administration. More and more employees were needed in the office to get everything arranged. The company’s information was not centrally organized and people were too dependent on each other’s memory. I thought this could be different, the processes from 1974 had to be automated, we had to innovate.
Within Klien we had a technician in our midst who arranged all ICT-related issues for us. In addition, he is also extremely good at programming apps, websites, systems and so on. This gave us the idea to develop our own system for Klien, a system that would overcome all problems and actions. As a result, no information would run out, the administrative burden would be relieved and the company would run from one central point, one collective remembrance.
I then started devising a system together with my father, the office staff and our technician. What do we all need, where do we start and what do we want to achieve?
In the end we decided to start with a planning system, linking it to the hours administration, salaries and invoicing. A simple basis to add and expand everything we needed from there. For every problem we encountered, we made a protocol, consulted with our technician and looked at the possibilities.
In this way, our system continued to grow and became a serious part of our company. As a result, we noticed that the administrative pressure decreased considerably, the daily hectic was increasingly overcome, we needed fewer people in the office and the peace and quiet increased.
Because (partly due to our system) Klien grew considerably and programming is very expensive, we also started looking at other software systems for the cleaning industry. Which ones would there be and what do they have to offer?
We soon came across a number of software suppliers and started doing further research. To our great surprise, these systems were not (much) more extensive than ours, but they were extremely expensive, cumbersome and far from complete. The costs would also increase considerably if you wanted an extra module, which we simply had in-house. Hell no! we thought. This then stimulated us even more to further develop the system and make it a complete whole.
By the end of 2019 it had grown into a full an complete system. In the meantime, we had regularly received compliments from other cleaning companies and asked if they could use our system.
The entrepreneurial blood in me started to bubble and we decided to prepare our ERP system to bring it to market. Because of our experiences with the existing software suppliers, we wanted to offer a complete all-in-one software package at an affordable price, so that the small cleaning entrepreneur also had the opportunity to innovate. We wanted to lift the entire cleaning industry to a higher level with our system. With this Klien-IT-Systems BV was born.
Marketing, however, still required an enormous amount of work. Because we had been developing this system since 2015, the complete system had to be converted to another frame. It had to be given a more modern look and be able to support a customer base for the system. We also started developing an additional app. We started this at the beginning of 2020.
Since the development of the system was mainly digital and we were still in the infancy at the beginning of 2020 with the start-up of our new company, Klien-IT-Systems BV, fortunately the arrival of Covid-19 had little effect on the developments.
With our system we were actually one step ahead of Corona. Cleaning company Klien BV was already fully digital, so everyone in the office could work directly from home without any problem and our 85 cleaners could continue to follow all processes (planning etc.) digitally. We had clearly started digitizing and innovating on time.
We also saw the arrival of Covid-19 as an extra opportunity to help other cleaning companies in their innovation and digitization. Certainly in times of a lockdown, when everything comes to a standstill and you see the turnover taking back, an affordable alternative to a complete software package that also saves costs is always welcome.
From January 1, 2021, our website has gone online and we are now welcoming our first customers.
From May 2019 time registration is an official obligation in our cleaning industry. Employers must indicate the following for each employee during an inspection:
Cleaning companies can determine themselves how they organize the time registration of their employees. But if this is missing or incomplete, the government may impose fines. These can go up to €10.000 per staff member!
When a check takes place, it is therefore necessary to provide direct insight into the work hours of all employees. You are not waiting for a sky-high fine.
With our system, we help the cleaning industry in two ways:
With Klien-IT-Systems, your employees can easily register their hours worked, breaks and overtime via the app. This is just a matter of a few clicks for practical use.
The system stores the hours confirmed by your employees in a digital timesheet overview. It provides a per-employee view of which project they worked on, when they worked, the duration, and any breaks taken. In this way, with our system you can view the time sheets of your employees anywhere and at any time and have the correct proof at all times.
In addition to the essential time registration, our system also has a clocking in/out system on GPS.
With this system, your employee can easily clock in when he/she starts cleaning. When your employee has finished cleaning, he/she clocks out in the same way. In this way it is possible to keep track of who has clocked in where and how much time your employees have actually worked (with any breaks and overtime) at the correct location by means of the built-in GPS.
These correct clock times are then also stored in the system and saved.
The Klien-IT-Systems system takes care of the entire time registration with control function for your company.
Are you interested and do you want to know more? Ask us for a free demo or contact us!
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